Do you need a fast way to export data from Offline OST files to PST Outlook files? If so, go with reading this article. The optimal method for exporting offline OST to PST files will be covered in this article. Now let’s get going.
One of the most widely used desktop email clients is Microsoft Outlook. These days, a lot of people utilize this application to handle their email accounts. This email program is used by both individuals and businesses to share emails.
Outlook users are able to manage more than one email profile at once. Users can also set up their email accounts with several configurations, including POP, Exchange, and IMAP.
Outlook offers users the option to save their email profile information locally, just like other desktop-based sending programs. Outlook employs OST and PST files, among other file types, to store email profile data.
The distinction between PST and OST files
Outlook saves user profile data in two different data files: OST and PST. However, their modes of operation are dissimilar.
OST – Outlook creates offline storage table (OST) files when users set up their Exchange or IMAP accounts. This file contains all of the mailbox data on the server. A server connection is required in order to access this OST file in Outlook. The OST file may become corrupted due to server connection problems and other problems.
PST – Outlook generates this file for several purposes (e.g., configuring email profiles with POP settings, archiving profile information, exporting profile information, etc.). A user’s entire mailbox, including all of their contact, email, and other profile information, can be saved with this file. Additionally, a connection to the server is not necessary in order to access this file via Outlook. PST files also provide a number of other advantages.
Why Users Want to Export OST File to PST?
Users may need to export OST files to PST files for a variety of reasons, such as:
- Accessing Data from Orphaned OST Files: OST files become orphaned when their connection to the server is lost. Users are unable to open these OST files in Outlook directly. However, users can access their data from OST files by converting them to PST files.
- Data from mailboxes with backup offline OST files: By transferring the data from their OST file to PST files, users can make an additional backup of it.
- Transferring the contents of an OST file to a different computer: OST files are only readable on a single machine. On a different computer, users can open that OST file directly. Thus, OST to PST conversion is necessary for transferring OST file data to other computer.
- OST mailbox space clearing: Users may experience a number of problems as a result of the OST file size issue. Users may consider exporting some data to PST files in order to make the OST file smaller.
How to Manually Open OST File in Outlook?
The import/export capabilities of Outlook make it simple to export an OST file that is currently active. Let’s begin working on the solution now, so don’t waste any time.
- Launch Microsoft Outlook and select the file option.
- Next, after choosing “Open and Export,” choose “Import/Export Options.”
- In the export options list, select “Export to a file” and then select the following option.
- Click the Outlook data file and then press the “Next” button once more.
- Click on Open after looking through the mailbox folder you wish to export.
- To complete the process, choose the output destination and click “Finish.”
Why Don’t Expert Users Use the Manual Approach?
- This requires a significant amount of your free time and deliberate effort.
- It takes advanced technical knowledge to complete this operation.
- The original file may not always remain intact when using this manual method, and occasionally half of the mailbox’s contents may be automatically erased.
- OST files that are corrupted, large, or orphaned cannot be processed manually.
- An OST file and an active Outlook profile are needed for this process.
Professional Solution to Move Offline OST File in Outlook 2016
As you can see, the manual technique has a lot of limitations that you should be aware of. if you wish to get beyond every obstacle that the manual approach presents. Therefore, we advise you to use CubexSoft OST Converter going forward. It is a great option if you want to convert one or many OST files at once error-free. Strong algorithms have been specifically programmed into this software to stop any kind of information leaking.
Why Are Users Preferring Professional Applications?
- The original file’s mailbox hierarchy has been maintained in its entirety. Furthermore, the OST to PST Converter provides enhanced security to stop changes being made to the original file.
- Running this software doesn’t require a lot of technical knowledge and is very simple.
- Moreover, it can be used to recover and convert OST files that are damaged, orphaned, or large in size.
- Additionally, it has a filter function to change data according to sender, recipient, date range, and subject.
- To finish the conversion procedure, no more software needs to be downloaded.
Conclusion
I hope that this technical post will assist you in learning how to move offline OST file in Outlook 2016. Certainly, in the event that your OST file is linked to the Exchange server, a manual method is suitable. If not, we advise you to use professional software, like we covered in the previous part.
